The USAID Pakistan Capacity Development Services – Small Business Set Side (PCDS-SB) project is implemented by International Business Initiatives (IBI). PCDS-SB works with USAID’s indirect grantees in the Government of Pakistan (GoP) on issues and priorities related to Public Financial Management (PFM). The project provides need-based technical assistance, capacity development services and limited IT support (software and hardware) to mitigate their fiduciary risks related to selected areas of PFM. The project works with main GoP entities at the federal headquarters (Islamabad) and in the provinces of Sindh and Khyber Pakhtunkhwa.
PCDS-SB, a three-year project, seeks to work with the GoP entities to address their critical fiduciary risks resulting from PFM policy and implementation gaps. The aim is to contribute to the mitigation of fiduciary risks at the highest level of government entities so that its impact is passed on to all the other GoP entities.
Objective: The Objective of this position is to assist in managing local recruitment processes, . This person will also assist with logistical arrangements for trips, events, meetings, and interviews. Additionally, this role will include providing support with the anticipated procurements during the next two years
Period of Performance: Until February 7, 2022
Location: Islamabad, Pakistan
Reports To: Finance & Office Manager
Key Responsibilities:
HR responsibilities may include:
- Provide support F & O Manager for the implementation of current local HR Manual /systems.
- Assist in maintaining HR and Administrative files and record in accordance with Company policy & Procedures.
- Managing local recruitment including drafting TOR, Screening CVs, Shortlisting and Finalizing contracts in collaboration with F & O Manager.
- Assist F & O Manager for the departmental work of compliance of all files, individual personnel files, consulting contracts, job descriptions, salary scales, notices and activities are properly maintained and updated in accordance to employment manual and revised policies and guidelines
- Support the F&O Manager in preparing and updating the data required for Audits
Procurement responsibilities may include:
- Support the F & O manager in managing, executing and coordinating tasks related to the procurement of goods and services for the implementation of the project;
- Support in asset and inventory management including procurement of project materials and equipment, fleet management, and office logistics
- Assist in Sourcing and monitoring vendors’ contractual compliance.
- Assist F & O Manager in preparing GST exemptions packages for procurements by EAD
- Assist in tracking of all assets to ensure accurate record keeping of IBI and donor assets, including exceptional items that require registration and movement tracking, in accordance with the IBI Asset Management Manual
Logistics responsibilities may include:
- In collaboration with F & O manager, managing logistical coordination for conferences, workshops, retreats, and trainings etc. as per USAID standards.
- Manages scheduling for surveys, interviews, trainings and coordinate with participants.
- Ensure that workshops and events are designed and implemented with a clear analysis and understanding of security management priorities, and that the office has a regularly updated Security Operating Procedures and Security Management Plans in place.
- Carrying out arrangements of travel and hotel reservations for staff under supervision of F & O Manager
Other duties as assigned.
Key skills and Competencies
- Knowledge and understanding of local labor laws and regulations
- Capacity to deliver projects to agreed parameters
- Ability to adapt and work effectively with diverse teams often-in difficult situations.
- Ability to relate to people from diverse cultural backgrounds and establish good working relations.
- Ability to work calmly under pressure and under tight deadlines.
- Strong analytical, networking, negotiating and decision-making skills.
- Strong communicative and interpersonal skills.
Required Qualification and Experiences:
- Master’s Degree in Business/Public Administration or related discipline is essential
- Minimum 5 years of experience in human resources management, Procurement & Logistic arrangements.
- Minimum 3 years’ experience working with donor funded project
- Well versed in rules and regulations and demonstrated working knowledge of USAID regulations
- Excellent working knowledge of Administration & Logistics procedures.
- Sound computer skills. Proficient in using MS Office & Outlook.
- Other duties as assigned
Qualifications:
| Professional Grade: | Mid Level; 3 to 5 years of experience |
| CCN/Expat-TCN/HO: | CCN |
| Technical Requirements: | Strong HR, Procurement & logistic experience |
| Additional factors: | Nil |
| Additional Specialized Skills/Requirements – | USAID Project Experience |
| Other – | Sound computer skills. Proficient in using MS Office & Outlook. |
Candidates having required qualifications are invited to send their resume and cover letter by 15th May, 2020 . The resumes should be tailored to the specific requirements of this assignment.